Planning day of
It is an age-old concept that may not get the respect it deserves today, but good management is key to event success. Management starts with determining the event strategy, followed by design, communication and logistics. Event strategy will be developed based upon the client’s purpose, program, guests, and budget. This leads to the determination of venue, presentation method, food service and more. Once the strategy is in place, appointing our event manager gives the event team a central point of contact, enhances communication and speeds up decision-making. And while some do-it-yourself have the ability to get this job done, experience is major factor in avoiding pitfalls in the multi-tasked, time-sensitive nature of event production. Our event manager will have the ability to visualize the end product, have a blend of event planning, catering and rental experience, good verbal and written communication skills, determination and a commitment to lead others toward success.
Plan, Plan, Plan
We cannot stress enough the importance of good planning. In particular, several areas need to be addressed to ensure the functionality of the event. First is the layout or physical plan, second is the lighting plan, third is the environmental control plan, next is the power plan, and last is a schedule. Not all our events will need detailed plans for each segment.
Safety Time & Set-up Verification
The first line of defense is to insert a time buffer into your schedule, and provide the proper resources to check-in and test your equipment during Event Rentals’ business hours. This practice allows the necessary time to respond to your needs without additional rental cost.
If a piece of equipment is so critical to the event that a single-point failure would ruin the event, the best method to ensure performance is to duplicate those equipment items. Most often, this is done with generators so that if one generator fails, a back-up takes its place without interrupting the event.