What is the difference between a Coordinator and a Planner? The word is often used interchangeably even though the roles are different. So which do you need?
If you’re up to speed as to why you need at minimum, a Coordinator, then let’s break down the differences for you. It can get tricky, and with all the vendors you’re working with and all the new terms they’re throwing at you (a gobo and a posy anyone?!), I wanted to make it simple for everyone.
A Coordinator puts together all the elements already been planned and makes sure they go off accordingly and that the vendors fulfill their contracts. They are also the go to person in case anything does not go smoothly. We prefer to drop the term “day-of”, because We have never met a Coordinator who just works the “day of” the wedding. They are so much more and are so important. When you are referring to anything short of planning, they are then a Coordinator. Please take major note of the fact that the Coordinator does not actually plan any element of the event for you.
A Planner helps you actually plan elements of your event by going through options with you and lending their expert advice and opinions and then helping you book the best options. Depending on the extent of your agreement with them (partial or full planning services), they can help with a lot or a little. And they typically will help you review contracts, read the fine print and ask those uncomfortable questions that you really don’t want to ask out loud.
NOTE: A Planner will also coordinate the event for you as well– it is included in their services. It’s that whole ‘a square is a rectangle but a rectangle is not a square’, phenomena.
So why do you need a planner? And I’m not talking about someone that is totally clueless or is overworked and can barely make time for their dog. We know why you need Planners. But why does the average Jane need a Planner? Isn’t a Planner a “luxury item” that isn’t really necessary?
Look, when you break it down, the whole event process is a luxury item! I mean you may don’t need bountiful arrangements of flowers on every table in site, but we are worth having from that headache you've been having thinking about what you need to do first. Our services make you feel special and unique for that one amazing day! So why when you’re breaking the bank everywhere else should you also invest in a Planner? Because Planners will be the only people there from start to finish to help you make the right, unemotional, educated decisions in each department on the event process. Our service is not always tangible, but it sure is worth its weight when you have someone guiding you through the process. A Planner helps save you countless hours of research, back and forth and even straight up money by reviewing contracts for you and going to bat with vendors on your behalf when they're being wishy-washy.
As Planners and Coordinators are like an interior designer. Not “needed” but so darn worth the money that we can make every moment happier and more memorable. The time spent on your behalf doing research and putting everything together is priceless.
(Insider Planning Tip: Client (s) should note that there are differences within the planner spectrum as well from full-service coordinators, to day-of coordinators. These designations matter based on the scope of assistance the wants, and their budget. The longer you want the planner involved and with more details, the more likely you’ll be a candidate for a full-service planner versus just a day-of coordinator.)
One of the most common confusions a bride and groom have while planning their big day is figuring out the difference between all of the various professionals that are available to aid them in their wedding planning—specifically the difference between event planners and wedding planners. Did you ever wonder what the difference was between the two as well? It is important to understand the distinction because each job requires different duties and responsibilities that pertain solely to a specific area of expertise. Both positions are very similar in nature and the terms are often used interchangeably, however, there are some key distinctions to keep in mind while deciding how you are going to plan the wedding.
What is a Event/ wedding designer
A Designer will help you design and plan the overall style of the wedding and in turn, develop individual details that will create a unified look. A Designer will have many resources available as well as tried and true wedding or event professionals. Often, a Designer has a team of professionals that they have relationships with, who can pull together all of the details. We begin the planning process with a design consultation. During the designing process, we exchange ideas and discuss the options for all aspects of your event or wedding including color combinations, all the rooms design, flowers, linens & more.
What is the difference between The Eventz Team and other coordinators in the wedding industry?
Our dedication to you, our client, puts us above the rest. We are your advocate every step of the way. Whether it’s negotiating a solid rate, mediating a family disagreement offering marriage and family counseling, we will support you in all your life changes. As well, with years of experience in corporate and non profit event planning, our negotiation skills. We understands the value of your dollar is important and we will strive in everything we do to make your dollar go further.
Here at The Eventz Team LLC ,we believe in ownership with our and other vendors and planners, event staff members in the int. TET has and is building a team of leaders for our events and for their own destination dream job. Even if it their first time in the field, we believe people of all age should try doing something that they love or always wanted to do. Most importantly, we have a passion for what we do, there is nothing more important to us than executing a flawless throughout your entire planning process.
What is the difference between a Event Coordinator and a Venue Coordinator?
Venue coordinators are an added bonus, but keep in mind, their allegiance is always to the venue. They are there to ensure that the venue serves your guests in an exceptional way: the restrooms are clean, the service staff is informed, there are enough tables and chairs within the facility, the kitchen crew is in the know, etc. (Note: They are not in the business of saving you money, especially when it comes to any costs related to the venue!) A Event Planner is there to make the day go as planned ; their allegiance is, and always will be, to you, your family and friends. They will coordinate all the details such as favors, escort cards, special family heirlooms-all the intimate details. More importantly, they will work with you to create a day-of timeline and ensure that timeline is kept in place throughout the day, deflecting potential crises, fostering teamwork and above all, keeping you calm and relaxed. There are so many details on the day of event; your Event coordinator will ensure you don't turn your event day into a “work day” with all the tasks that must be put in place.
Can we contact past clients to hear about their experience work for your services?
Absolutely! Prior to finalizing your contract, we are happy to put you in touch with our former clients to learn more about their experiences working with us. You can also review our client testimonials.
Can we hire The Eventz Team to coordinate our wedding as soon as we are engaged or do you only offer “Day-of” coordination?
The Event Team offers custom packages for event and wedding planning for all of our clients. We want to ensure all of your needs are met whether that means planning from the moment you call us or tying together loose ends within a month of your event. You can review our services here
Do you work with vendors I've already hired, or solely with your preferred vendor team?
We are delighted to work with your “dream vendor team.” Our goal is to ensure you have a memorable event day. Collaboration and teamwork is key to your event’s success; we promise to portray those qualities at all times when working with your contracted vendors. However, we do have a wonderful team of preferred vendors in every category we let us clients meet as well.
A event and wedding can big investment. Can we set up a payment plan with you?
Of course. Typically, we require a 50% deposit up front and the final payment 10 days prior to the wedding. If necessary, we can develop a monthly or quarterly payment plan to make it easier on you. We also accept payments online.
Before I make a final decision, I would like to meet in person and ask a few more questions. Is there a charge for an initial consultation?
No. We offer a complimentary consultation prior to booking. We believe this is a great opportunity for you to meet us, and tell us more about you and what you are envisioning for your event day.