Create a Personalized Event Plan
So many details…where do you start? Right here with us.
Full Planning + Management
One of the most expensive parts of an event is the time to plan. At The Eventz Team we’ll see an average of 100+ hours of planning time for every 1 hour of event time.
When calculating expenses, we add up these costs:
- Production costs like venue fees, catering invoices, other services and goods
- Marketing costs such as paid ads, social media content creation, PR fees if needed.
- Employee time being spent on the event
Full Event organization, and coordination of all vendors and services, direction and coordination at the rehearsal and on the day of.
This is our most comprehensive package it has three different time-frames to fit your needs.
This package does not include any event design service, but can be added it on separately.
This is our most comprehensive package it has three different time-frames to fit your needs.
This package does not include any event design service, but can be added it on separately.
Begin your day learning with The Eventz Team’s most knowledgeable and revered event planners. We maximize your budget, refine your event vision and guide you step by step through a successful event planning process. Which this services was built to Planning + Management your event and needs with a Invaluable plan.
,,We will work with you to:
With a few of our above tools, you will have a personalized blueprint to get you through every milestone of your event, leaving you feeling less stressed and more confident in your decisions.
With this initial Invaluable plan in place, enjoy an afternoon of valuable vendor insight as some of The Eventz Team’s top rated vendors share their most honest and practical advice in their field of expertise.
There will be plenty of opportunities to ask questions along the way to give you the most out of an intimate setting with the Pros. You’ll walk away from this day with a strong understanding of the details that go into planning a successful event and a step by step plan to fulfill your event needs.
- Create a realistic and detailed within your event budget including all of the commonly desired products & services (as well as all of the “little” extras that are often initially forgotten but in reality make up 20-30% of the overall event budget)
- Help maximize your budget and avoid wasteful pitfalls
- Better understand the steps and tasks to be considered throughout your planning journey.
With a few of our above tools, you will have a personalized blueprint to get you through every milestone of your event, leaving you feeling less stressed and more confident in your decisions.
With this initial Invaluable plan in place, enjoy an afternoon of valuable vendor insight as some of The Eventz Team’s top rated vendors share their most honest and practical advice in their field of expertise.
There will be plenty of opportunities to ask questions along the way to give you the most out of an intimate setting with the Pros. You’ll walk away from this day with a strong understanding of the details that go into planning a successful event and a step by step plan to fulfill your event needs.
Consultant Planning and Preparation
Design consultation
Set up your Day event team
- Prepare a budget analysis and review it with you
- Refer vendors and/or event locations
- Vendor appointments- we attend up to 2 venues and 3 vendors meetings
- Planning Companion Tool, which supplements the steps of month-by-month planning
- Create a payment timeline for vendors, which includes scheduled payment reminders
- Develop itinerary schedule and timeline Preparation of a personalized calendar with preliminary timeline and task list
- Creation of floor plans and other diagrams for layout of venue(s)
- Hiring the right vendor team for your budget
- Guest list strategy
Design consultation
- Help coming up with ideas for color and theme/décor of your event, giving you the creative flow in the right direction.
- selected products and implementing in even Floral arrangements, invitations cards, entertainment, photography, videography, transportation, accommodations, etc.
- Review and discuss all design elements from custom mood board
- Review design proposal and budget for DIY clients
- Make any desired modifications and refinements
- Assist with finalize all design details
Set up your Day event team
- Assiting chossing who would be a great fit for your event managment team- weather it with booking coordintor and event mangament team.
- direct the rehearsal , Review seating with ushers and vendors distribute final production timeline
- Collect items 14-2 days before for your event day
- Take over your timeline or create one from your event and design plans
- Oversee all vendor set-ups and deliveries (this goes for the day of and days before your event)
- Ensure proper placement of seating cards, favors, flowers, programs, and other decor as planned
- Coordination of: anyVendors, speakers, DJ, officiant, and photographer etc, from timeline arrival/setup
- Cue the VIP's and guesst/attendees
- Collect any gifts and personal items and distribute to the appropriate location or person at the end of the event
- Distribute final payments and gratuities to all vendors- if you are not ble to do so on the end day.
- Ensure all rentals and vendor equipment is returned and accounted for at the end of the event.
- Assist picking up or returning rentals / decor / equipment.
- Manage setup & breakdown of the event.
- Thank guests for attending the event, offer to call taxi cabs-etc.. for people who have drunk too much and make sure that everyone leaves in a timely manner.
- Help to gather any gifts that were brought to the event; put them where they need to be or drive them to the desired location.
- See the client off on their destination, then turn to the last details of the day.
IS FOR YOU...
NOT FOR YOU IF ...
- You need help coming with a plan for all your event needs
- You need venue and vendors
- You do not have any vendors that are paid or schedule- might have an idea vendor you would like to work with.
- You need a venue for your event
- You have a budget in mind for your event plans.
NOT FOR YOU IF ...
- You have hired a event planner
- You have hired a event designer ( designers are always booked after the event has been planned)
- You don't need someone to find help plan or organizing your event.
- You are getting married at a church or event at a venue that will handles pretty much everything for you.
PRICING VARY DEPENDING ON GUEST COUNT, LOCATION AND SERVICES BOOKED. GET IN TOUCH FOR A DETAILED QUOTE.
Join a invaluable plan workshop
Instructors: Principal Planners & Founders of The Eventz Team Production
If the Invaluable plan workshop minimum of 10 people is not reached within 2 weeks of the workshop, the workshop will be rescheduled. If the workshop is rescheduled, payment can be transferred to the next date or refunded upon the your request.